Documents can pile up fast, creating chaos in the workplace. That’s why it’s important to have an efficient routine for destroying expired and no-longer-needed paper records. In this blog, we discuss the benefits of quarterly purge shredding.
A messy office environment littered with documents has a negative impact on your productivity, but quarterly purge shredding can free your office of clutter in a matter of minutes. A mobile shredding truck can pull right up to your door and shred your documents on-site while you watch.
Shredding just a few paper records with an office shredder takes time. Staples and paperclips must be removed from documents, and files must be separated into easy-to-shred portions before you hand-feed them into the shredder. Depending on how much paper you have, a quarterly purge may take days or weeks.
A quarterly purge shredding service eliminates time intensive, in-house shredding tasks so your employees stay focused on their core responsibilities. There’s no need to remove staples and paperclips from documents; you deposit it all into a collection container. Your shredding provider can even empty your file cabinets or shelves into rolling bins and shred your documents on premises.
Quarterly purge shredding protects your customers and employees from identity theft. Your provider places locked collection containers in your office. After you’ve filled the containers, a uniformed and background-screened service shredding technician collects the contents for mobile on-site destruction or secure off-site shredding.
Better Regulatory Compliance
Keeping documents for too long can lead to non-compliance fines and penalties. Quarterly purge shredding helps ensure expired paper records are disposed of per the following state and federal regulations:
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Sarbanes-Oxley Act (SOX)
- The Gramm-Leach-Bliley Act (GLB)
- GA Senate Bill 425
After your shredding provider finishes your quarterly shredding project, they issue a Certificate of Destruction that notes the time and date of destruction.
As you can see, quarterly purge shredding is the perfect solution for secure, efficient, and compliant destruction of sensitive documents.
Records Management Center provides businesses throughout Augusta, Evans, Thomson, Martinez, GA, Aiken, SC, and the Central Savannah River Area with professional shredding and destruction solutions.