With a scheduled shredding program, you hire a professional document destruction company to collect the out-of-date documents from your business and either shred them on-site with a mobile shredding truck or offsite at a shredding plant. This type of service can benefit your business in many ways. In this blog post, we describe the most beneficial results of a scheduled shredding program.
Scheduled Shredding Fosters Productivity
As a business owner you have many tasks that require your attention. That’s why it’s no surprise that document shredding often takes a back seat to your other priorities. Using an office shredder to shred your business documents is a time consuming, multi-step process:
- Remove paper clips, staples and sticky notes
- Separate files into easily-shredded portions
- Clear paper jams from the machine when they occur
- Empty the shredding receptacle
- Clean up any spilled shredded material
- Discard the shredded material in a dumpster
A scheduled shredding program takes a fraction of the time. Locked document collection containers are provided free of charge, so you can quickly deposit papers and files into them instead of standing over your office shredder. The contents of the containers are then regularly collected by a screened shredding technician and your information is securely destroyed. It’s a solution that allows for continued focus on your core tasks.
Scheduled Shredding Prevents Identity Theft
If discarded documents find their way into a trash can or dumpster, your business becomes vulnerable to identity theft. Thieves don’t think twice about digging through trash receptacles to steal sensitive personal and financial information. Some even steal bags of discarded shredded material to reassemble documents and gain access to confidential information.
A scheduled shredding program prevents identity theft by keeping your information out of the trash where it’s free for anyone to see. Your documents are collected and handled with a strict chain of custody process and based on your preference, either destroyed on-site at your business or off-site at a shredding plant.
Scheduled Shredding Ensures Compliance
In today’s compliance driven environment, staying on top of state and federal privacy laws is crucial. A scheduled shredding program ensures your business meets the requirements of the following regulations:
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Gramm-Leach-Bliley Act (GLB)
- The Sarbanes-Oxley Act (SOX)
After your documents are shredded, you receive a Certificate of Destruction that verifies the time, date and method of destruction and serves as documented proof of your company’s compliance with state and federal privacy laws.
A scheduled shredding program prevents identity theft, fosters legal compliance and keeps your staff productive.
Records Management Center provides businesses throughout Augusta, Evans, Thomson, Martinez, GA, Aiken, SC, as well as the Central Savannah River Area, with professional shredding and destruction management solutions. To learn more, please contact us by phone or complete the form on this page.