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Protecting Your Data in the Wake of the Equifax Breach
The ripple effects from the Equifax breach continue as more individuals learn their personal information was compromised in one of the biggest corporate data breaches to ever occur. If any good has come as a result of the incident, it’s that businesses are taking data security more seriously. In this blog, we offer tips for protecting your data in the wake of this significant event.
Before you can protect your information, you need to know exactly what you have. Make an inventory of your documents and data. Know where both hardcopy and digital records are stored. During inventory, make note of retention and final disposition time frames so documents and data are stored and disposed of in accordance with state and federal requirements.
Backup Your Data
It’s not just big corporations that are at risk; small business ransomware attacks are also on the rise. Always back up your data for seamless, uninterrupted access to your information.
Depending on your IT infrastructure and capabilities, you have two backup options:
- Electronic vaulting
- Offline backup
Electronic vaulting offers automated backup to the cloud by a data protection partner. Offline backup is performed internally on your local server. When using an offline backup strategy, take advantage of a backup rotation service to ensure your backup media is routinely and securely transferred offsite to a media storage vault for protection from theft and natural disasters. Ensure a strict chain of custody process is followed at all times during the media rotation process.
Implement a Reliable Destruction Policy
Not every threat is digital. Thieves will go through your trash to find confidential information. Prevent this from happening by outsourcing your document disposal to a professional shredding and destruction company. Security containers are placed in your office, allowing your employees to quickly deposit unneeded sensitive files. On a schedule you choose, your documents are collected and destroyed either on-site at your facility or off-site at a secure shredding plant.
Store Data Offsite
Whether your customer data is in hard copy or digital format, it’s important to prevent unauthorized access. Don’t underestimate insider risks. Storing your information offsite fulfills the following requirements:
- Protects customer records from unauthorized access
- Restricts data access to only authorized personnel
- Tracks and monitors all access to customer data
Paper documents and files are best protected in a commercial records center, while digital data is the safest when stored in a media vault.
Now that you have the information you need to keep your documents and data safe and secure, you can minimize the risk of your personal and corporate information being compromised.
Records Management Center offers information management and data protection services for businesses throughout Augusta, Evans, Thomson, and Martinez, GA, plus Aiken, SC and the Central Savannah River Area. For more information, please contact us by phone or complete the form on this page.