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Outsourcing Your Shredding Makes Smart Business Sense
If you’re tired of fussing with an unreliable and time-consuming paper shredding machine, you may consider investing in a professional shredding and destruction service. It could be the wisest business decision you ever make. Outsourcing your shredding makes smart business sense on so many levels. Here’s how:
Safeguarding your customers and employees personal information is good business. Organizations that fail to dispose of sensitive documents and data properly pay a hefty financial price and risk permanent damage to their brand. Outsourcing your shredding lowers the risk of having your business documents stolen and compromised. A strict chain of custody for your information is maintained at all times. Your sensitive documents are collected, destroyed and recycled by trained, screened and bonded professionals.
Running a successful business means staying on the right side of the law. Keeping up with privacy regulations is challenging, especially when there’s an alphabet soup of laws to follow, including:
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Gramm-Leach-Bliley Act (GLB)
- The Sarbanes-Oxley Act (SOX)
Outsourcing your shredding helps your business avoid the stiff fines and penalties for noncompliance with legal regulations. After your documents are shredded, you receive a Certificate of Destruction that verifies the time, date and method of destruction and serves as document proof of your company’s compliance with state and federal privacy laws.
Efficiency and Productivity
Contrary to popular belief, shredding business documents in-house isn’t quick and easy; it’s a multi-step process:
- Remove paper clips, staples and sticky notes
- Separate documents into easily-shredded portions
- Clear paper jams
- Empty the shredding receptacle
- Clean up any spilled shredded material
- Toss bag of shredded material in dumpster
Each step takes time away from your core tasks. Outsourcing the task of shredding saves your business time and money. Locked document collection containers are provided free of charge so that instead of having to stand over an office shredder, your staff simply deposits papers and files into the container. The contents are then regularly collected by a screened shredding technician and your information is securely destroyed. It’s a solution that ensures secure document disposal and gives you more time to focus on the profitability of your business.
Sustainability isn’t just good for the environment it can also reduce the cost of doing business. Professional shredding and destruction offers an environmentally-friendly solution for securely disposing of the records you no longer need. Since you’re not relying on a plugged-in paper shredder, your energy costs are lower. And your shredded paper never ends up in a landfill. Instead, all shredded material is baled, pulped, and recycled into a variety of business and consumer products.
Outsourcing the unpleasant task of paper shredding is one of the most beneficial things you can do for your business!
Records Management Center provides records and information management solutions to businesses throughout Augusta, Evans, Thomson, and Martinez, GA, and Aiken, SC and the Central Savannah River Area. For more information, please contact us by phone or complete the form on this page.