Historical Archives

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How to Prepare for an Office Move

Making a move is stressful enough but having to move your business and staff to another location, whether near or far, can feel overwhelming. The best way to take on such a big task is one step at a time. 1. Make a To-Do List If your move is several months away, you have the…
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Signs You Need to Outsource Your Records Management

You may already be aware that many organizations and businesses outsource their records management but aren’t sure that time has come for you. After all, what exactly are the signs that it’s time to move your records offsite to a secure records center? Here are a few signs to consider: 1. Focus Outsourcing records management…
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A Guide to HIPAA and PHI

True Story During a hospital overnight, I was resting in my hospital bed where nurses passed by, performing their regularly-scheduled duties. A piece of paper accidentally fell from a nurse’s pocket. I picked it up. On it was the name and all the vitals of a 79-year-old woman in 115B who had pneumonia. The Health…
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5 Myths about Going Paperless

What ever happened to the 1975 Business Newsweek prediction of computers making us a paperless society? Instead of realizing that utopian vision, each day, we make one billion photocopies. That’s about $40 million dollars invested each day just for paper—equivalent to distributing 400 million food bank meals daily. Myth 1: We aren’t technologically ready for…
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5 Questions for Your Document Scanning Provider

Choosing the right document scanning provider doesn’t involve a dart board. Intentionally asking the right questions will help you select the company that is best for your needs. 1. Do You Offer Scan-on-Demand? Scan On Demand allows you to receive a document digitally, anytime you need it, anywhere you are. You don’t have to wait…
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Records Management Spring Cleaning Tips

Spring is here, the temperature is rising, and the days are getting longer. It is the ideal time to spruce up your records management program. In this blog, we offer several records management spring cleaning tips. Tip 1: Review Your Record Retention Schedule A fresh start to Spring begins by reviewing your record retention policy.…
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Tips for Avoiding Tax Scams

Tax-related identity theft and business fraud is big business. Tax scams cause individual taxpayers and businesses millions of dollars in losses every year. In this blog, we offer tips for reducing your risk of becoming a tax fraud victim. File Your Taxes Early The longer you wait to file your taxes, the more likely a…
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Preparing Your Documents for Tax Season

Another tax season is here. Filing business tax returns is never fun but does not have to be stressful. In this blog, we offer tips for preparing your document for tax season. 1. Follow Tax Record Retention Requirements Knowing what tax-related documents to keep, and for how long, is key. Tax records with itemized deductions…
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The Weakest Links in Your Information Destruction Plan

The end of the year presents a perfect time to reflect. Have you assessed your information destruction plan recently? In this blog, we offer several tips for addressing blind spots in your document and data disposal program. 1. Employees Shredding Documents In-house shredding is routine for many organizations, but it exposes them to identity theft…
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Tips for Improving Information Security in Your Home Office

Are you spending more time in your home office during the pandemic? Working from home may keep you safer, but your data may be at higher risk. In this blog, we offer several tips for improving information security in your home office. 1. Protect Your Hard Copies Sensitive information must be protected no matter where…
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