Preparing for Audits with Off-Site Records Storage

Throughout the records management lifecycle, organizations are constantly subject to audits. They need to prove to regulators they have been retaining records in compliance with their legal retention obligations. If you’re not prepared, an audit can be an unpleasant experience. Auditors can show up at your business location without warning and request a wide range…

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Media Destruction and Privacy Law Compliance

Keeping up with state and federal privacy laws is a challenge for any business. There are a handful of regulations that affect how your company discards sensitive information. In this blog, we discuss how several laws impact your media destruction practices. HIPAA/HITECH The Health Insurance Portability and Accountability Act (HIPAA) requires healthcare providers and their…

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Tips for Managing Inactive Files

Keeping up an ever-expanding volume of information isn’t easy. That’s why your organization needs a plan for managing files that don’t see day-to-day use but help you meet operational goals and compliance objectives. In this blog, we offer several tips for managing your inactive files. Verify File Retention Timeframes The first step in managing your…

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What to Do If Your Business Data is Breached

Data breaches catch large and small businesses off guard. Do you have a data breach response plan? In this blog, we offer several tips for dealing with a data breach. Stay Calm If your company is breached, don’t freak out. Keep your wits and take a deep breath. Keeping a clear head will help you…

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4 Document Disposal Mistakes to Avoid

Is your data security program up to par? If you’re not sure—or you think you might have holes in your document disposal strategy—the answer is “no.” Here are four errors to avoid: Mistake #1: Paper Shredder Dependence Many organizations make the mistake of relying on store-bought shredders for privacy protection. But given how long it…

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How to Protect Your Family from Identity Theft

Identity theft knows no boundaries. It affects the young, old, sick, healthy, and individuals at every income level. Now’s the time to take a proactive approach to protecting your family. In this blog, we offer seven identity theft prevention tips you can use right away. 1. Don’t Volunteer Personal Data The less personal information you…

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The Advantages of a Locally-Owned Shredding Company

More consumers are using their purchasing power to support locally-owned businesses. Numerous studies show buying from an independent, locally-owned business strengthens the economic base of the whole community. In this blog, we highlight the advantages of choosing a locally-owned shredding company. Strengthening Community Bonds You want your community to thrive. A locally-owned shredding company helps…

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5 Steps for Reducing Paper Waste

According to the US Chamber of Commerce, for every million dollars a company makes, it generates an average of 7.8 tons of waste, 40% of which is paper waste. So, how can you alter your organization’s paper consumption for better profitability? Here are five steps to follow: 1. Purge Start at ground zero by addressing…

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Shredding and Destruction Best Practices

Shredding is one of the best ways to combat identity theft and business fraud. Still, there are several rules to follow when destroying sensitive personal, financial and medical information. Here are several shredding and destruction best practices to use in your organization: When in Doubt, Destroy Too many organizations get into trouble by tossing confidential…

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Tips for Avoiding Tax Fraud

Tax season and fraud go hand-in-hand. Identity thieves often use stolen business and personal information to file fraudulent tax returns. In this blog, we offer tips for protecting your information from tax fraud. File Early No one enjoys paying taxes; that’s why so many people procrastinate when filing returns. But the longer you wait, the…

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