Historical Archives

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5 Myths about Going Paperless

What ever happened to the 1975 Business Newsweek prediction of computers making us a paperless society? Instead of realizing that utopian vision, each day, we make one billion photocopies. That’s about $40 million dollars invested each day just for paper—equivalent to distributing 400 million food bank meals daily. Myth 1: We aren’t technologically ready for…
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5 Questions for Your Document Scanning Provider

Choosing the right document scanning provider doesn’t involve a dart board. Intentionally asking the right questions will help you select the company that is best for your needs. 1. Do You Offer Scan-on-Demand? Scan On Demand allows you to receive a document digitally, anytime you need it, anywhere you are. You don’t have to wait…
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Records Management Spring Cleaning Tips

Spring is here, the temperature is rising, and the days are getting longer. It is the ideal time to spruce up your records management program. In this blog, we offer several records management spring cleaning tips. Tip 1: Review Your Record Retention Schedule A fresh start to Spring begins by reviewing your record retention policy.…
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Tips for Avoiding Tax Scams

Tax-related identity theft and business fraud is big business. Tax scams cause individual taxpayers and businesses millions of dollars in losses every year. In this blog, we offer tips for reducing your risk of becoming a tax fraud victim. File Your Taxes Early The longer you wait to file your taxes, the more likely a…
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Preparing Your Documents for Tax Season

Another tax season is here. Filing business tax returns is never fun but does not have to be stressful. In this blog, we offer tips for preparing your document for tax season. 1. Follow Tax Record Retention Requirements Knowing what tax-related documents to keep, and for how long, is key. Tax records with itemized deductions…
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The Weakest Links in Your Information Destruction Plan

The end of the year presents a perfect time to reflect. Have you assessed your information destruction plan recently? In this blog, we offer several tips for addressing blind spots in your document and data disposal program. 1. Employees Shredding Documents In-house shredding is routine for many organizations, but it exposes them to identity theft…
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Tips for Improving Information Security in Your Home Office

Are you spending more time in your home office during the pandemic? Working from home may keep you safer, but your data may be at higher risk. In this blog, we offer several tips for improving information security in your home office. 1. Protect Your Hard Copies Sensitive information must be protected no matter where…
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Do’s and Don’ts of Document Scanning

Are you ready to go paperless? A document scanning solution can help your business lower costs and increase productivity. In this blog, we offer guidelines for making sure your document scanning project is a success. Don’t: Scan Without a Plan Plowing full steam ahead with a scanning solution is tempting. Remember that proper planning is…
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Keeping Business Data Safe While Your Employees Work from Home

The COVID-19 pandemic is presenting a series of challenges for every business. Many organizations are struggling to keep their data secure while their staff is working from home. In this blog, we offer tips for maintaining security for your information while your employees work from home. Document Protection Transporting hard copy records to and from…
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Data Protection During the Coronavirus Pandemic

There are many things to learn from the Coronavirus pandemic, and one of them is that you can never be too careful. Coronavirus-related scams have skyrocketed over the past several months. In this blog, we highlight several scams and offer data breach prevention tips. Video Conferencing Hacks With social distancing and stay-at-home orders in place,…
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