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Records Management Tips for HIPAA-Covered Entities

Individuals, organizations, and agencies that meet the definition of a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) must comply with its requirements to protect the privacy and security of the health information they handle. Compliance also means providing individuals with certain rights regarding their health information. Covered Entities Health Care Providers:…
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2023 Updates to Data Protection Laws

Whenever I think about things in our world that have changed in my lifetime, the first thing that comes to mind is the cars I have owned. It’s not until you look back in time that you realize the incredible evolution of personal transportation. When purchasing a new or used car, these are some of…
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Is Your Records Management Program Audit Ready?

When More Is Better I love the quote by Larry Page, founder of Google, “Always deliver more than expected.” This is valuable not only for auditing, but to gain and maintain customers and impress your boss. By doing so, you create an unexpected and lasting impression for them and strengthen trust. The same is true…
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Why is DPI So Important in Document Scanning?

I walked past Brian’s cubicle and saw his feet up on the desk and heard a low, slow humming sound that definitely wasn’t Brian because he couldn’t carry a tune in a backpack. I saw a strange light coming from his cubicle, too, so I backed up to see what was going on. When I…
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Reasons to Update Your Document Retention Policy

When It’s Time to Change Jack Welch, former chairman and CEO of General Electric, said, “Change before you have to.” It’s a simple yet powerful quote. Things change and progress happens with or without us, and by being proactive, we have a better chance of remaining in control, being successful, and avoiding costly embarrassment. This…
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How Failed Backups Lead to Lost Revenue

What Are Backup Failures? The best way to prevent data loss is to back up electronic data on a daily basis, if not more frequently. Some of the reasons backup files are necessary are in the event of: Accidental deletion of files. Hardware or software failures. Damaged files or equipment due to environmental disasters like…
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