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A Plan for Reducing Paper Dependence in 2024

Originating from Ancient Babylon, New Year’s Resolutions have endured for over 4,000 years. One report showed that 35% of participants who failed their New Year’s Resolutions admitted they had set unrealistic goals.

Plan for Success

To achieve success in reducing paper dependence in 2024, it’s vital to set realistic objectives. The important term here is “reducing” rather than eliminating, meaning that any decrease in paper usage is a step in the right direction.

Setting achievable goals will inspire both you and your team to continuously look for ways to decrease paper dependence. To devise a realistic plan for reducing paper dependence in 2024, here’s a set of questions to consider implementing. Choose one or more to get started, and you’ll find that your dependence on paper will gradually decrease.

1. Do I Need to Print?

Printing less is an obvious solution, but it’s more achievable when you stop to consider an alternative each time you are about to print. Explore options such as:

  • Sending meeting agendas beforehand via email or social media
  • Projecting or directly connecting presentations to screens rather than distributing paper copies
  • Taking minutes digitally and sharing them with board members
  • Filling out questionnaires and forms online
  • Communicating and sharing documents digitally, eliminating the need for paper
  • Avoiding unnecessary printing of emails unless essential

2. Use Digital Devices for Notes

Utilize note-taking apps to save, preserve, and share notes without paper. Apps like Evernote, Microsoft OneNote, Google Keep, and Apple Notes are great alternatives to paper notes.

3. Scan Instead of Copying

Rather than making additional paper copies, scan documents to work with and share the digital files. Consider digitizing files for easy access. Professional records management companies often provide Scan On Demand services, minimizing the need for duplicating documents.

4. Consider Hot-Desking

Implement hot-desking in office spaces to minimize paper usage. Encouraging employees to operate in a paperless manner by not assigning fixed desks can significantly reduce clutter and paper consumption.

5. Embrace Recycling

While recycling paper may not directly reduce personal paper use, it significantly minimizes the environmental impact of paper production. Recycling one ton of paper can save:

  • 17 mature trees that absorb 250 pounds of carbon dioxide annually
  • 7,000 gallons of water
  • 3 cubic yards of landfill space
  • 380 gallons of oil

Reducing your paper dependency in 2024 can not only save trees but also minimize landfill waste. Recycling unavoidable paper waste contributes significantly to environmental preservation.

At Records Management Center, we provide comprehensive records storage, scanning and shredding services in Augusta, Evans, Thomson, and Martinez, GA, Aiken, SC, and the Central Savannah River Area. We proudly recycle 100% of the paper we shred. Call us at 706-724-7982 or complete the form on this page to inquire about our records management, scanning, and shredding services.