Many businesses have a paper problem but don’t even know it. So how can you tell if paper dependency is holding your company back from its true potential? Here are five signs your office is ready to go paperless:
1. Paper is Everywhere
Paper clutter kills productivity. It starts at your desk and spills over everywhere, including file cabinets, hallways, and closets. You spend more time searching for files than using them. And it’s expensive too. Leasing an office is a big expense, so it’s important to use every square foot as efficiently as possible. Going paperless helps your business stay productive and profitable.
2. Frustrated Customers
Loyal customers are an asset you shouldn’t take for granted. Your clients expect prompt and dependable service. When complaints about slow response times and poor service start, you may have a paper problem. Going paperless streamlines customer service requests, giving your clients the attention they deserve.
3. You’re Constantly Buying Printer Paper and Copier Toner
The costs associated with operating a paper-based office really add up. You may find you’re often running out of paper as fast as you produce documents, so trips to the office supply store to buy printer paper and copier toner become more frequent. Scanning your documents helps keep these costs in check. Plus, the ability to share and send documents digitally saves you and your staff valuable time.
4. Trash and Recycling Bins are Overflowing
According to the US Chamber of Commerce, for every $1 million a company makes, it generates an average of 7.8 tons of waste, 40% of which is paper waste. Sound familiar? Besides being expensive, paper waste is a huge data security risk. If recycled documents fall into the wrong hands, your company can be held liable for privacy law non-compliance. Going paperless reduces your waste footprint and prevents identity theft and business fraud.
5. You’re Concerned About Fires and Floods
As a business owner, you need to consider every worst-case scenario. A fire, flood or natural disaster can spell the end of your business. That’s why it’s important to protect your most critical information. Going paperless increases your disaster recovery capability. Your scanning provider uploads your digital images to your server, enterprise content management (ECM) system, or a portable hard drive. Backup copies are made so if a disaster strikes, you still have access to your information. As a result, you sleep better.
If you see these signs, you’re ready to go paperless.
Records Management Center can help. We provide businesses throughout Augusta, Evans, Thomson, Martinez, GA, Aiken, SC, and the Central Savannah River Area with professional document imaging solutions.