5 Good Reasons to Invest in On-Site Shredding

On-site shredding is gaining in popularity among businesses as a secure, effective and efficient document destruction solution. A mobile shredding truck operated by a background-screened technician comes to your business and shreds your documents in a matter of minutes. In this blog post, we offer five good reasons to invest in an on-site shredding service:

Reason 1: Privacy Protection

Outsourcing your shredding and destruction helps ensure your organization’s compliance with state and federal regulations, including:

• The Health Insurance Portability and Accountability Act (HIPAA)
• The Fair and Accurate Credit Transaction Act (FACTA)
• The Sarbanes-Oxley Act (SOX)
• The Gramm-Leach-Bliley Act (GLB)

Each of these laws levies stiff fines and penalties on companies that fail to create documented information destruction policies. An outsourced shredding and destruction solution helps your business avoid the repercussions of non-compliance by issuing a Certificate of Destruction each time your documents are destroyed.

Reason 2: Productivity

Time spent removing paperclips from your files and hand-feeding them through your shredder eats away at your productivity, but on-site paper shredding lets you focus on your core business tasks. Your provider places locked collection containers in your office, allowing documents and whole files to be quickly dropped through the slot without the need to remove staples, paperclips or even folders. On a regular basis, a shredding technician with a state-of-the-art mobile shredding truck visits your business and shreds the contents of the secure containers while you work.

Reason 3: Compliance

Your business may run afoul of state and federal privacy regulations if documents aren’t disposed of promptly and securely. On-site shredding can establish a regular and verifiable disposal process that helps your organization comply with the following regulations:

• The Health Insurance Portability and Accountability Act (HIPAA)
• The Fair and Accurate Credit Transaction Act (FACTA)
• The Sarbanes-Oxley Act (SOX)
• The Grimm-Leach-Bliley Act (GLB)

Ask to receive a Certificate of Destruction each time your documents are destroyed.

Reason 4: Environmental Responsibility

If you care about the health of the environment, recycling is a no-brainer. When recycling your paper documents, you also have to make sure their security isn’t compromised. On-site shredding combines secure document destruction and recycling. After your documents are shredded, they’re shipped to a paper recycling plant. There, the shredded material is baled, pulped, and recycled into a variety of business and consumer products.

Reason 5: Peace of Mind

On-site shredding gives you and your clients peace of mind. All destruction takes place at your business while you watch, and you know your organization is reducing its risk exposure and following the law. Similarly, your clients have confidence knowing their personal and financial information is destroyed using a secure and verifiable process.

As you can see, there are several good reasons to invest in an on-site shredding service.

Records Management Center offers shredding services for businesses throughout Augusta, Evans, Thomson, and Martinez, GA, plus Aiken, SC and the Central Savannah River Area. For more information, please contact us by phone or complete the form on this page.